Proper management of privacy and data security in the workplace is now a top priority for companies, which are required to protect sensitive information belonging to employees, customers and suppliers. Errors or negligence in data protection can lead to serious breaches, heavy financial penalties and irreversible damage to a company's reputation.
The privacy regulator, together with the GDPR privacy regulation (EU Regulation 679/16), establishes precise rules for data processing, imposing strict obligations on all entities that collect, store or process personal information of employees and customers.
The regulatory framework: GDPR and employer responsibility
The entry into force of GDPR 679/16 introduced an approach based on the principle of accountability, which requires companies not only to comply with the regulations, but also to demonstrate compliance at all times.
Employers are required to provide clear and transparent information to their employees on the processing of personal data, including the possible presence of video surveillance systems. In the latter case, the specific guidelines provided by the data protection authority for video surveillance must also be complied with in order to avoid penalties and legal disputes.
In addition, it is mandatory to implement a proper cookie policy for company websites, ensuring transparency on how browsing data is collected and used.
Privacy and security: risks and consequences for businesses
A superficial approach to data privacy and security can have very serious consequences. Breaches can result in heavy fines, reputational damage and loss of trust from customers and business partners.
Many recent cases have shown that even incorrect configuration of IT systems can lead to large-scale data breaches. Privacy protection therefore becomes a strategic element, as well as a regulatory obligation.
The importance of training for proper data management
To reduce the risks associated with personal data management, it is essential that employees are informed and trained. The privacy course provides practical and theoretical knowledge to recognise risky situations and know how to manage personal data correctly.
Our privacy compliance programme supports companies in implementing internal procedures that comply with the GDPR, such as consent management, updating processing activity logs and appointing data processors. New hires must also receive adequate training. Apprenticeship training is an opportunity to introduce the fundamental principles of IT security and data management right from the start, integrating them into the corporate culture.
Video surveillance and monitoring: a sensitive issue
An increasingly debated issue concerns the management of video surveillance in the workplace. The use of cameras must respect the privacy of workers and comply with the guidelines provided by the data protection authority.
Every installation must be justified by real security or asset protection needs and must be accompanied by clear information for employees. Here too, training is essential to ensure that the limits and purposes of image use are understood.
Practical tools for effective privacy management
In addition to training, it is important to put in place operational tools for the proper management of privacy and security (of data?). These include:
- Written and updated procedures for data processing.
- Password management policies and access controls to IT systems.
- Periodic internal audits to verify compliance with GDPR privacy regulations.
- Analysis of specific risks and appropriate security measures, including in relation to new technologies or working methods (e.g. smart working).
The advice of GDPR consulting experts can be crucial in helping the company identify any critical issues and implement effective solutions.
Privacy and security: a commitment that creates value
Investing in privacy protection and data security is not only a legal obligation, but also a factor that strengthens the credibility and competitiveness of a company. The trust of customers and employees is also built through the ability to protect personal information in a serious and transparent manner.
